Accommodation

GUARANT International (further referred to also as the Workshop Secretariat) has been appointed as the official hotel accommodation agent for the 6th International Video Workshop on radical surgery in gynecological oncology (IVW 2018) and will handle all related arrangements.

List of Hotels

All hotels are located within a reasonable distance from the Vienna House Diplomat Prague.

map of hotels

Hotel Category Price in EUR SGL / DBL Deposit required Cancellation fee Vienna House Diplomat Prague Zone
Vienna House Diplomat Prague – superior room **** sold out 1 night 1 night workshop venue
Jelení Dvůr *** 100 / 100 1 night 1 night 1.1 km
(12-minute walk)
Masaryk Dormitory Hotel *** sold out49 / 57 100%
pre-payment
100%
cancellation
500 m
(6-minute walk)

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Workshop, the Workshop Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.

Group reservations

For group reservations please contact the Workshop Secretariat at e-mail address ivw-prague@guarant.cz, telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in the ONLINE ACCOMMODATION FORM

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.

Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.

Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation

Reservation confirmation for Diplomat Hotel Prague, Meda Prague and Jelení Dvůr

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.

A one-night deposit must be paid until March 28, 2018.

Reservation confirmation for Masaryk Dormitory Hotel

Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail

Hotel accommodation must be paid until March 28, 2018.

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by e-mail ivw-prague@guarant.cz or fax +420 284 001 448. Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Workshop Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the workshop.

The Workshop Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

Cancellation conditions

Cancellation conditions for Diplomat Hotel Prague and Jelení dvůr

Cancellation before and on March 28, 2018 – full refund (less 30 EUR handling fee)
Cancellation after March 28, 2018 – one night cancellation fee
No show – one night cancellation fee

Please note, that for shortening of your hotel reservation after check-in 100% of all cancelled room nights will be charged.

Change of the arrival date has to be announced to the Workshop Secretariat no later than 2 days prior your arrival, otherwise one-night cancellation fee will be charged.

Cancellation conditions for Masaryk Dormitory Hotel

The following cancellation conditions apply to the cancellation or shortening of a hotel reservation.

Cancellation until March 28, 2018 – full refund (less 30 EUR handling fee)
Cancellation between March 29 and April 5, 2018 - 20% of total amount
Cancellation between April 6 and April 12, 2018 - 50% of total amount
Cancellation from April 13, 2018 - 100% of total amount
No show – 100% of total amount

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Please note that for any refund we reserve the right to charge 30 EUR handling fee.

Methods of payment

Accommodation expenses must be paid in EUR by one of the following methods:

Credit Card

For payment by credit card please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit cards: MasterCard/Eurocard, Visa and Diners Club.

Bank Transfer

The bank details including the 10-digit variable symbol will be sent to a participant within three working days after the submission of the accommodation form. Please note that payments without this variable symbol will not be identified and the registration will not be confirmed.

Please note that payments by bank transfer will only be accepted by April 4, 2018. After this date only payments by credit cards will be accepted by using the Online Payment System.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.